Exchange Conditions Score of Canada - Quebec (IFMSA-Quebec)

Exchange Information
Type of exchanges
4-weeks
Type of students accepted
Medical students
Academic requirements for the students
  • We DO NOT accept pre-medical students (AFs will be returned). If your NMO includes students that are not yet studying medicine, they will not be accepted.
  • A background in biomedical sciences is an asset, but not mandatory.
  • A good knowledge of French (fluent) is an asset (highly recommended), but not mandatory.
Languages
English
(Excellent)
Required
French
(Excellent)
Not Required
Calendar
Cities/Months Jan Feb Mar Apr May Jun Jul Augt Sep Oct Nov Dec
Université de Montréal yes yes yes yes yes yes yes yes yes yes yes yes
Université Laval yes yes yes yes yes yes yes yes yes yes yes yes
McGill University yes yes yes yes yes yes yes yes yes yes yes yes
Calendar Remarks
  • We only accept full calendar months. Overlapping on 2 months is not accepted and your AF will be returned.
  • July and August are our busiest months, so you can expect to meet many other incomings during your exchange. However, this implies that the project assignment will be competitive, so we highly recommend you to send your correct documents on time. Unfortunately, this also means that in some cases, the project assigned will not be among your choices.
Number of incomings
30
Projects available
Cities
- Université de Montréal
- Université de Sherbrooke
- Université Laval
- McGill University
General Information
Hours per Day
8 Hours
Days per week
5 Days
Dress code
Depends on the lab.
What to Bring
  • White coat (if lab or clinical work), if the lab does not provide theirs
  • Pencils and pens
  • Notebook
  • Laptop, if needed
  • Any other material your tutor may require of you
Unilateral fee
Unilateral fee (special remarks)
IFMSA-Québec DOES NOT accept unilateral incomings.
Lodging (housing)
- Host family
- Student housing/residence
- Student flat
Boarding (meal)
- Pocket money
Times per day
1
Pocket money
200 CAD (for boarding, covers for 1 meal/day)CAD
Social Program
FOR JULY AND AUGUST: There is a national social program. You will learn more about it in a timely manner. FOR ALL OTHER MONTHS: There is no official social program, but your contact person will be happy to take you around.
Special Remarks
The research exchange is NOT vacation. If our professors have bad experiences with the incomings, it will have negative consequences on SCORE committee’s image, and it will make it harder for IFMSA-Québec to find researchers for the future incomings. Thus, the research internship has to be taken seriously: the students are expected to attend every workday, and to have a professional behavior (attendance, reliability). Activities have to be planned outside of the work hours!

Misbehavior from incomings will result in decreasing contracts with the sending NMO for the next season.
Application Form
Deadline
24 WEEKS
Special Remarks
1) Indicate that your language level is excellent ONLY IF you are fluent in speaking. If you indicate that your French level is excellent, it is possible that we put you in a project that requires communicating in French.

2) Due to the high popularity of the city of Montreal, we ask our incomings to choose 3 projects in the TWO CITIES (Montreal and Quebec City). Thus, in the project choices, there MUST be:
  • 1 or 2 project(s) in Montreal (Université de Montréal OR McGill University)
  • 1 or 2 project(s) in Quebec city (Université Laval)

3) Only full calendar months are accepted (e.g.: July 1 to July 31). Your internship should normally start on the first Monday of the month, and end on the Friday of the 4th week after (there may be exceptions depending on the days of the calendar). Overlap on two months are not accepted, nor periods exceeding 1 month.

4) Please write your preferences of specialties + type of work (wet lab/dry lab/both) in the notes/messages section, so it will be easier for us to find an alternative project if the ones you chose are not available anymore.

5) The Application Form (AF) has to be sent at least 6 months before the start of the internship. This is done on the IFMSA exchange portal.


REGARDING THE Card of Documents (COD)
  • ALL DOCUMENTS HAVE TO BE IN ENGLISH OR FRENCH. Failure to meet this requirement cause delays (since the student will be asked to provide the correct documents), then result in a late CA.
  • Photo: Upload a portrait (no selfies, nor vacation photos)
  • Motivation letter: 
    • Upload in a Word format (no PDF)
    • Has to be specific for the specialty related to the project (i.e. cardiology, oncology, etc.) rather than the project itself; DO NOT name a project title/researcher/city/university in your Motivation Letter! This will greatly help us find an alternative project more easily should the ones you chose not be available anymore.
  • Vaccination card:
    • Vaccines that are mandatory in Quebec are the following: Whooping cough - Diphtheria - Influenza - Hepatitis B (A is facultative) - Meningococcal C - Hæmophilus influenzae type B (Hib) - Mumps - Poliomyelitis - Measles - Rubella - Tetanus - Varicella
  • Rules form: Has to be signed and uploaded (LINK HERE: https://drive.google.com/file/d/0B28cnMiZPO6BaGk3RGVBQjNYajg/view?usp=sharing)
  • Other 1: COVID-19 Vaccination Proof (needed upon arrival)

COVID-19 Situation

Due to the ongoing situation regarding the COVID-19 pandemic, there is still a lot of uncertainty for the exchange program even for next year. Therefore, it is still possible that projects are cancelled due to tutors being less willing to accept students, less available projects, travel restrictions, mandatory quarantine or any other restrictions that the Public Health department may impose. Please keep in mind that additional precautions may be needed IF your exchange DOES take place including, possibly, a 14-day quarantine, wearing a face mask, etc. This being said, please refer to the most recent information available when applying for an exchange if this is no longer up to date. 
Card Of Documents
Standard documents
- Photo (* Mandatory)
Format
- Card of Document
- Passport Copy (* Mandatory)
Format
- Card of Document
- Motivation Letter (* Mandatory)
Format
- Card of Document
- Proof of Enrollment (* Mandatory)
Format
- Card of Document
- Curriculum Vitae (* Mandatory)
Format
- Card of Document
- Recommendation Letter (* Mandatory)
Format
- Card of Document
- Health Insurance (* Mandatory)
Format
- Card of Document
- Students' Record (Subjects passed) (* Mandatory)
Format
- Card of Document
- Language Certificate (* Mandatory)
Format
- Card of Document
- Vaccination Card (* Mandatory)
Format
- Card of Document
- SCORE Terms & Conditions (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 2 (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 3 (* Mandatory)
Format
- Card of Document
Special documents
Upon Arrival documents
- Other 1
Format
- Card of Document
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Special remarks
Card of Acceptance
Deadline
8 weeks
Special remarks
  • You should receive the Card of Acceptance (CA) at the latest 8 weeks before the beginning of your internship. Should it not come in time for whatever reason, your NORE will be notified, and he/she (or your LORE) should let you know about the delay.
  • Plane tickets SHOULD NOT be bought before the reception of the CA.
  • Once received, the CA appears on the IFMSA exchange portal (you should be notified by your NMO, and not by IFMSA-Québec, that your CA is ready).
  • The CA cannot be changed in dates, nor city/project (unless there is a last-minute cancelation from the tutor).
  • PLEASE READ THE CA CAREFULLY (MOSTLY THE COMMENTS SECTIONS).


REGARDING THE INVITATION LETTER (IL)
Please take note that you will receive from the LORE/NORE of IFMSA-Québec (by email) a personalized IL written by your tutor. Thus, the IL will not be available on the portal.

Card of Confirmation
Deadline
4 Weeks
Special remarks
As soon as you get the Card of Acceptance, you must send us your arrival details via the Card of Confirmation (CC). The CC must be sent at least 4 weeks before the start of the internship. This is done on the IFMSA exchange portal.
Visa
Visa
NMO can provide additional documents if needed
Yes
NMO must be notified 16 weeks before exchange start if additional documents are needed
Special remarks

WORK PERMIT EXEMPTION
When foreign visitors come to Canada for research work, they have to apply for a work permit. However, under a certain public policy, IFMSA-Québec's incomings are admissible for an exemption of this work permit. This exemption is obtained at the port of entry of Canada, upon arrival to the Canadian airport, by showing the personalized Invitation Letter (written by the tutor) as a supportive document. We require all of the students to read the policy in question in order to understand what it implies and in order to be ready to answer to the immigration agents' questions: https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/temporary-residents/foreign-workers/researcher-exemption.html 

MEDICAL EXAM EXEMPTION
Normally, foreign visitors who come to Canada for work in hospitals need to undergo an medical examination (info HERE). As the research exchanges do not involve any contact with patients, this medical exam is NOT required. Thus, students will be exempted from this medical exam with, again, the help of the Invitation Letter (written by the tutor), which will clearly states that there will be no contact with patients.

BIOMETRICS
Starting July 31, visitors will need to give your fingerprints and photos (biometrics) when they apply for a visitor visa, study or work permit, or permanent residence if they are from Europethe Middle East or Africa.
It is unclear for the us if this is necessary for the students, so we highly suggest the students to get in touch with their Canadian embassies to get more information.


American citizenship/Visa/eTA:

  1. Students WITH an American citizenship (passport): 
  2. Students WITHOUT an American citizenship:


Should you need other documents for visa matters, please let us know as soon as possible.


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1) IT IS THE STUDENT'S RESPONSIBILITY TO DO THE NECESSARY FOR HIS/HER IMMIGRATION PROCEDURES.
IFMSA-Québec's exchange officers (LORE/NORE) are medical students and NOT immigration agents (thus not in legal position to give any advice regarding the immigration procedures). Note that if you send to LORE/NORE questions regarding the immigration, they will answer you based on their understanding of the information provided on the website of the Government of Canada. This does not guarantee you will have the right information, and might result in a refusal of your entry to Canada. To avoid this situation, we highly suggest you to direct your questions to the Canadian embassy of your country. You can find information about your Canadian embassy HERE.

2) Please note that the Canadian requirements and policies regarding the immigration are subject to change at ANY TIME DURING THE YEAR. It is not guaranteed that the information given above will not change, but if it does, the students will be notified by IFMSA-Québec's LORE/NORE.
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Insurance
Insurance
- Health Insurance
- Liability Insurance

Special remarks
  • Health insurance is the standard health insurance every traveler normally gets to cover for healthcare services that might be needed during a travel.
  • Liability insurance is the insurance that provides protection against claims resulting from injuries and damage to people and/or property.
Health Documents
Documents
- Vaccination Card
- COVID-19 Vaccination Proof

Special remarks
***COVID-19 Vaccination*

Exemptions for fully vaccinated travellers who meet specific conditions

You may qualify for certain exemptions to quarantine and testing requirements if you:

Those who meet the requirements may be exempt from:

  • quarantine
  • hotel stopover (for air travellers)
  • day-8 testing requirement

Travel restrictions on who can enter Canada remain in place.

Check if you qualify for the exemption

To be considered fully vaccinated, you must:

  • be eligible to enter Canada
  • have received the full series of an accepted COVID-19 vaccine or a combination of accepted vaccines
  • have received your last dose at least 14 days prior to the day you enter Canada
    • Example: if your last dose was anytime on Thursday July 1st, then Thursday July 15th would be the first day that you meet the 14 day condition
  • upload your proof of vaccination in ArriveCAN

Accepted vaccines:

  • Pfizer-BioNTech (Comirnaty, tozinameran, BNT162b2)
  • Moderna (mRNA-1273)
  • AstraZeneca/COVISHIELD (ChAdOx1-S, Vaxzevria, AZD1222)
  • Janssen/Johnson & Johnson (Ad26.COV2.S)

The list of accepted vaccines may expand in the future.

If you received your vaccines outside Canada, it’s still accepted but proof of vaccination must be uploaded digitally in ArriveCAN and must only be in French or English, or certified translation into French or English.

Entry requirements for the fully vaccinated exemption

Fully vaccinated travellers must follow the entry requirements:

  • Pre-entry test required
  • Quarantine plan in case you don’t get the exemption
  • Arrival test
  • Requirements checklist

For more information, please refer to the official Canadian travel guidelines: https://travel.gc.ca/travel-covid/travel-restrictions/covid-vaccinated-travellers-entering-canada#determine-fully



Vaccines that are mandatory in Quebec are the following:
  • Whooping cough
  • Diphtheria
  • Influenza
  • Hepatitis B (A is facultative)
  • Meningococcal C
  • Hæmophilus influenzae type B (Hib)
  • Mumps
  • Poliomyelitis
  • Measles
  • Rubella
  • Tetanus
  • Varicella
Substitutions
Substitutions
- We prefer substitutions to cancellations
Deadline for substitutions (weeks)
Special remarks
Please inform us as soon as possible (at least 4 weeks if possible). Outcomes will depend on a case-by-case scenario.
Explore Link
Link to ExPlore Page
Special Remarks
Validation Date
20/07/21
Date Last Update
20/07/21